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Printing from shared workstations and VDI environments

OptimiDoc Cloud Node (OCN) supports printing from shared workstations and virtual desktop environments (VDI). In this scenario, the OCN acts as a print proxy, enabling reliable print job submission and delivery across dynamic user sessions.

How It Works

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  1. Job submission – Print jobs are submitted from a virtual desktop or shared workstation to the OCN.

  2. User verification – The OCN recognizes the user and communicates with the OptimiDoc Cloud datacentre to validate the user’s identity.

  3. Spooler resolution – If the user is recognised, the datacentre returns the appropriate spooler destination.

  4. Job delivery – The OCN routes the print job to the resolved destination, either user cloud storage or the OptimiDoc Cloud datacentre.

The OCN needs to be installed directly on a shared workstation or on a VDI server.

How to enable printing from SharePC and VDI

  1. Enable Gateway mode and Local multi-session VDI in OCN settings.

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  2. Next, ensure that only one user‑specific print connector is configured in the company. This connector serves as the storage used for print job spooling.

  3. Finally, manually configure the printer to point to the OptimiDoc Cloud Node (OCN).

Printer Configuration

To configure the printer, follow these steps:

  1. Open Devices and Printers
    Open Devices and Printers from the Start menu
    (for example: Start Menu → Settings → Devices → Printers & scanners)
    or open it directly from the Control Panel.

  2. Add a Printer
    Click Add printer or scanner.

    image-20260306-223847.png

  3. Select Manual Printer Setup
    When Windows starts searching for printers, do not wait for the search to complete.
    Click The printer that I want isn’t listed.

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  4. Choose TCP/IP Installation
    In the Add Printer dialog, select Add a printer using a TCP/IP address or hostname, then click Next.

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  5. Configure TCP/IP Settings

    • Set Device type to TCP/IP device

    • Enter the IP address of the OptimiDoc Cloud Node (OCN) in the Hostname field

    • Leave the Port name automatically generated or enter a custom name
      Click Next to continue.

      image-20260306-223924.png

  6. Select Custom Device Type
    Choose Custom under Device Type and click Next.

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  7. Configure LPR Protocol

    • Set Protocol to LPR

    • Enter OptimiDoc as the Queue name
      Click OK to continue.

      image-20260306-223941.png

  8. Select Printer Driver
    Choose the appropriate printer driver from the list.
    If the driver is not available, click Have Disk and browse for the driver file.
    Click Next.

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  9. Name the Printer
    Enter the printer name and click Next.

    image-20260306-224002.png

  10. Sharing Settings
    Select Do not share this printer, then click Next.

  11. Finish Installation
    Optionally, click Print a test page to verify the configuration.
    Complete the installation by clicking Finish.